Become an Exhibitor

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As an Exhibitor or Supporter, you will have the unique opportunity to meet, share, and dialogue with key opinion leaders and decision makers. This conference includes attendees who are involved in clinical and basic science research and represent domestic and international universities and organizations focusing on chronic diseases such as diabetes, HIV and AIDS, hypertension, asthma, cancer, and heart disease. Exhibitors and Supporters will meet attendees and exchange information about RCMI Programs that are directly related to the conduct of bench, clinical and community-based research activities.

The Exhibit Table Fee

The 2019 Conference Exhibit Table Fee is $500. For the discounted fee to apply, funds must be received by October 31, 2019. Exhibit table purchase includes booth descriptor in the 2019 program syllabus and more. The Exhibit Table Fee does not include conference registration.

General Benefits to Exhibitors

  • Exhibit booth descriptor and listing published in final program (if received by 10/31/2019)
  • Special price hotel room rates at the Bethesda Marriott Hotel (Conference Headquarters)
  • One 8' Draped Table (in a pre-determined color)
  • Two Side Chairs

Exhibition Benefits to Attendees

  • Meet and network with research colleagues, NIH, and other scientists
  • Strengthen relationships between academic, research, and policy programs and institutions
  • Keep up-to-date with colleagues' research
  • Showcase their range of experiences, insights, and collaborative opportunities
  • Launch new partnerships and collaborative ideas and products
  • Recruit faculty and students to institution and programs

Advertisement Opportunities

Submissions Due: 10/31/2019 at 5:00 PM EDT

In addition to exhibit space, we are providing an opportunity for advertisement in the Program Syllabus. Institutions can share upcoming educational events, career opportunities, etc. Commercial product endorsements and promotional activities are prohibited. All ads must be reviewed for appropriateness and will be accepted accordingly. For inquiries, contact

Ad Dimensions 1 Fees before 11/01/2019 2 Fees before 12/14/2019 2
Quarter Page
$400 $425
Half Page
$450 $475
Full Page
$500 $525

About the Advertisement Rates

1 Ads may be submitted in Illustrator, EPS, TIFF, or Photoshop format (minimum 300 DPI, with 1/4" margin and 1/4" bleed).

2 For discounted rates to apply, funds must be received by the respective deadline. All advertisement artwork must be received before 11/01/2019 to be featured in the Program Syllabus.


Notification of registration cancellations must be submitted in writing to the Conference Secretariat. Registration cancellations occurring prior to November 1, 2019 will be assessed a 50% cancellation fee. No refunds will be granted for cancellations made on or after November 1, 2019. Refunds will be distributed no later than 30 days after the close of the Conference. Neither the Conference nor its agents will be liable for canceled or delayed flights. The request for registration refund must include the tax identification number of payor.

Conference Administrators reserve the right to cancel activities prior to the scheduled date should uncontrollable circumstance make it necessary. Each registrant will be notified via the email address(es) provided during the registration process. In the case of activity cancellation, the liability of the Conference is limited to the registration fee.

Conference Administrators reserve the right to limit the number of participants in a program and is not responsible for any expenses incurred by an individual or institution whose registration is not confirmed and for whom space is not available.